HSA Committees 2023-24

 

3rd Grade Ancient Civilizations Day (ACD) Committee

 

Description and Responsibilities:     ACD is held toward the end of the school year, as a supplement to the ancient civilizations component of the 3rd grade curriculum. Activities have included, but are not limited to: architecture lecture, craft and building activities, belly dancing, gardening, and team building games. Committee chairs will meet with 3rd grade teaching team 2-3 times prior to day, purchase supplies (and submit for reimbursement), arrange payment/gift for presenters, create and manage Signup Genius for day of volunteers. List of previous contacts will be provided to chairs. Committee members will prepare and facilitate day of activities. 

 

Date of Event/Time Commitment:      Full day event in the spring (date will be sometime between late March and mid-May, exact date TBD by 3rd grade teaching team), preparations begin about 6-8 weeks leading up to event

 

Number of Committee Chairs / Members:     2-3 / 20-25

 

Reports to:    Parliamentarian 

 

4th Grade PA Day Committee

 

Description and Responsibilities:     4th Grade PA (Pennsylvania) Day is held toward the end of the school year, as a supplement to the Pennsylvania social studies component of the 4th grade curriculum. Activities have included, but are not limited to: hex craft, presenters, food, lunchtime entertainment, and take home goody bags for the students. Committee chairs will meet with 4th grade teaching team, purchase supplies (and submit for reimbursement), arrange payment/gift for presenters, create and manage Signup Genius for day of volunteers. List of previous contacts will be provided to chairs. Committee members will prepare and facilitate day of activities. 

 

Date of Event/Time Commitment:      Full day event on 5/10/24; preparations begin in January 

 

Number of Committee Chairs / Members:      2-4 / 20

 

Reports to:      Treasurer 

 

5th Grade Bingo Committee

 

Description and Responsibilities:      Help plan and organize Family Bingo night, which acts as a fundraiser for 5th grade activities. Chairs will work with Exec Board to determine budget needs and how proceeds will be used. Chairs will also delegate the following responsibilities to committee members: obtaining Bingo license, purchasing prizes and submitting for reimbursement, arranging food, and coordinating student volunteers for the evening.

 

Date of Event/Time Commitment:      2/1/24 at 6:30pm

 

Number of Committee Chairs / Members:       2 / 10

 

Reports to:       Corresponding Secretary

  

5th Grade T-Shirt Committee

 

Description and Responsibilities:     Responsible for design and collection of signatures for our 5th grade t-shirt. Chairs will coordinate with vendor, delegate responsibilities to committee members, and arrange for shirt distribution to students.

 

Date of Event/Time Commitment:     Early fall 

 

Number of Committee Chairs / Members:     2 / 5

 

Reports to:        Recording Secretary 

 

5th Grade Yearbook Committee

 

Description and Responsibilities:     Responsible for designing yearbook for 5th grade students and teachers. Chairs will communicate with the vendor in the fall and delegate the following responsibilities: collecting photos from previous years and the current year, designing layouts, and proofreading. Subcommittees can be created for various tasks. 

 

Date of Event/Time Commitment:     ongoing, much of the work is done in the spring

 

Number of Committee Chairs / Members:      2 / 15

 

Reports to:       Treasurer 

 

Adult Social Committee

 

Description and Responsibilities:      Responsible for planning adult only event. Chairs may determine theme (if any), communicate with HSA Board to determine fundraising aspect, research and book venue, and collaborate with Silent Auction Committee (if needed). Committee members may assist with event prep, ticket sales and marketing the event. 

 

Date of Event/Time Commitment:       2/23/24 

 

Number of Committee Chairs / Members:       2 / 10

 

Reports to:        Co-President A

 

Adult Silent Auction Committee

 

Description and Responsibilities:      Responsible for soliciting donations from local businesses to be raffled off in conjunction with the Adult Social. Chair will communicate with HSA Board and Adult Social Committee Chairs regarding auction platform and listing items. Committee members may solicit donations and other tasks as needed.

 

Date of Event/Time Commitment:      2/23/24

 

Number of Committee Chairs / Members:  2 / 10

 

Reports to:        Parliamentarian 

 

Book Fair Committee

 

Description and Responsibilities:      HSA coordinates the spring book fair held during 2nd trimester conferences. Committee chairs will contact supplier (Scholastic), determine logistics with library, delegate the following responsibilities to committee members: marketing, SUG for sale helpers, VIP event planning.

 

Date of Event/Time Commitment:       January planning and spring conferences 3/25/24 to 3/27/24 

 

Number of Committee Chairs / Members:       2 / 15

 

Reports to:        Treasurer 

Community Outreach Committee

 

Description and Responsibilities:      Plans and facilitates events to connect our community and school throughout the school year (i.e. food drive to benefit food pantries, coin drive to benefit East Goshen Township camps,book drive to benefit local day homes, clothing drives, collaborations with Bellingham, and more). Subcommittees may be created for separate events. New ideas are always welcome. 

 

Date of Event/Time Commitment:      Ongoing

 

Number of Committee Chairs / Members:      2 / 10

 

Reports to:       Co-President B 

 

Decorating Committee

 

Description and Responsibilities:      Helps beautify our school, both inside and out. Chairs will determine the schedule so that decor is up-to-date with seasons and school activities, and purchase necessary supplies and submit for reimbursement. Committee members will assist in creating and putting up decor in halls and on bulletin boards, as well as outside as needed. Members are encouraged to bring their artistic talents!

 

Date of Event/Time Commitment:      ongoing

 

Number of Committee Chairs / Members:       2 / 4-5

 

Reports to:           Co-President B

Fun Run Committee

 

Description and Responsibilities:      Responsible for coordinating our largest fundraiser - the Fun Run. Chairs will collaborate with the Boosterthon representative and the HSA Board to plan and facilitate event; and delegate responsibilities accordingly. Members will prep and distribute prizes, set up track, water station, decorations, and other tasks as needed.  Additional day-of volunteers will be solicited closer to the event. Subcommittees are recommended.

 

Date of Event/Time Commitment:       9/29/23

 

Number of Committee Chairs / Members:       2 / 10

 

Reports to:         Co-President A 

 

Garden/Outdoor Classroom Committee

 

Description and Responsibilities:       Responsible for maintaining garden and outdoor classroom space, including but not limited to: planting, cleaning (2 major clean ups/year), watering, mulching, ordering supplies and submitting for reimbursement, fixing, planning. Committee Chair(s) will determine schedules, coordinate usage with teachers, arrange for volunteers. 

 

Date of Event/Time Commitment:      ongoing, including summer 

 

Number of Committee Chairs / Members:     2-3 / 20

 

Reports to:        Co-President B 

 

Grant Researching Committee

 

Description and Responsibilities:     Responsible for researching and applying for grants for EGE. Chair will be the liaison between the committee and the HSA Board. Chair and Members will research and apply for grants.

 

Date of Event/Time Commitment:     ongoing

 

Number of Committee Chairs / Members:    1 / 3

 

Reports to:       Parliamentarian

 

Homeroom Parent Committee

 

Description and Responsibilities:    Responsible for soliciting and organizing 2-3 Homeroom Parents (f/k/a Homeroom Parent Leads) per class, explaining responsibilities to Homeroom Parents at September meeting, and communicating party information to Homeroom Parents 3 times a year. Party Helpers (f/k/a Homeroom Parents) will be solicited separately in September.

 

Date of Event/Time Commitment:     ongoing (most work done in September and around the 3 parties)

 

Number of Committee Chairs / Members:     2

 

Reports to:          Co-President A

 

Hospitality Committee - Students and Families 

 

Description and Responsibilities:   Responsible for planning and facilitating events for our students and families, including, but not limited to, New Family Social, Welcome Back Ice Cream Social, monthly Donuts with Grownups, Fall Family Fun Night, 5th Grade Mothers Tea, 5th Grade Breakfast, End of Year Picnic. Committee chairs will delegate the following responsibilities: order of food and supplies and submitting for reimbursement, coordinating vendors, and organizing set up/clean up and volunteers for each event. Subcommittees may be created for separate events.  Committee members will help plan and attend events.

 

Date of Event/Time Commitment:     ongoing (calendar of dates to be provided to chairs)

 

Number of Committee Chairs / Members:     2 / 4 / 5

 

Reports to:      Co-President B 

 

Hospitality Committee - Teachers and Staff

 

Description and Responsibilities:    Responsible for planning and facilitating events for our teachers and staff, including 3-4 teacher and staff meals per year (either catered or pot luck), stock the staffroom (2 times per year), and organizing Teacher Appreciation Week with the Corresponding Secretary. Committee chairs will delegate the following responsibilities: collecting teacher meal orders, creating signup genius for pot luck events, organizing set up/clean up for events, purchasing food and supplies as needed. Subcommittees may be created for separate events. Committee members will help plan and attend events. 

 

Date of Event/Time Commitment:     ongoing (calendar of dates to be provided to chairs)

 

Number of Committee Chairs / Members:  2 / 3 / 5

 

Reports to:        Corresponding Secretary 

 

Publishing Committee

 

Description and Responsibilities:     Committee Chairs will communicate with teachers regarding implementation and timeline, maintaining writing templates, soliciting parent volunteers, ordering materials. Once student work is ready, committee members will organize materials, collect and distribute assembled books to classes for student illustrations prior to the end of the year. Request for editing/typing volunteers will come at a later date in the Spring.

 

Date of Event/Time Commitment:     Initial commitment begins in the fall, bulk of work in spring

 

Number of Committee Chairs / Members:     2-4 / 4 parent volunteers per class

 

Reports to:          Parliamentarian

School Pictures Volunteer

 

Description and Responsibilities:    Assist photographer day of school pictures, control flow of students, fix hair and clothes as needed. Chair will coordinate schedule of volunteers, Members will volunteer their time the day of pictures. 

 

Date of Event/Time Commitment:    Sept/October

 

Number of Committee Chairs / Members:     1 / 6

 

Reports to:         Corresponding Secretary 

 

Spirit Wear Committee

 

Description and Responsibilities:    Determines items to be made available during Spirit Wear Sales, communicate with vendor, and assist with ordering and distribution of Field Trip Shirts. This committee is not currently designed as a fundraiser. 

 

Date of Event/Time Commitment:    Sales occur 2 times a year

 

Number of Committee Chairs / Members:    2

 

Reports to:         Recording Secretary 

 

Spring Fair Committee

 

Description and Responsibilities:     Plans and facilitates games/activities/crafts, raffle baskets, prizes and food for this school-wide event held in the spring. Chairs will determine activities and schedule, correspond with vendors and HSA board, create subcommittees as needed. Event may or may not be a fundraiser, depending on budget needs. Additional day-of volunteers will be sought closer to the event.

 

Date of Event/Time Commitment:      4/26/24 at 5:30pm

 

Number of Committee Chairs / Members:      2 / 10

 

Reports to:        Recording Secretary  

Wellness Committee

 

Description and Responsibilities:     Committee Chairs will work with the school nurse, HSA and school administration to help develop and implement wellness events for EGE throughout the year, including but not limited to coordinating a snack during PSSA testing period, planning and facilitating Wellness Fair in spring.  Committee Chairs will determine schedule of events and delegate responsibilities to committee members. Committee Members will commit to helping with planned activities. 

 

Date of Event/Time Commitment:     ongoing, Wellness Fair typically help in March/April 

 

Number of Committee Chairs / Members:     2 / 5-7

 

Reports to:      Recording Secretary